Ga-rankuwa Local Football Association (GALFA) is preparing to go to the poll on October 26, 2024. This association faces many challenges, but not even those will stop GALFA from reaching the finish line.
During Heritage Day, September 24, 2024, GALFA held a briefing to update its Members of the progress in the preparation of the elective Congress. This meeting did more than updating the members; it also achieved critical alignment on the journey. TRFA is assured that from this point, the GALFA EXCO and the Members will be single-track-minded to reaching the finish line.
The next steps are as follows:
# | Action Item | Due Date | Resposible | Retionale |
| 1 | Confirm which Electoral Body will be used between Region 1 Sports Council and TRFA, and share the organisation email address where nominations will be sent. | 2024/09/25 | Secretary | Nominations must not be sent to someone’s personal email address. |
| 2 | Send the Affiliation Form to all Members | 2024/09/25 | Secretary | Affiliation is an annual process and ensures that changes in memberships structures and governanance is updated annually |
| 3 | Send Elective Congress Agenda which includes meeting governance, elections, and special mandate for the new EXCO | 2024/09/26 | Secretary | The Agenda of the Congress must be sent al least 30 days before. The special mandate provides for details on the issues that the new EXCO must resolve, to be submitted by Members. |
| 4 | Submit completed and signed nomination forms to the electoral body (closure of the nomination period) | 2024/09/26 | Members | Nominations must be submitted at least 30 days before the Congress (according to the GALFA Constitution) |
| 5 | Submit report from the Briefing Session | 2024/09/27 | Secretary | It was agreed that the discussions on the briefing session held two weeks ago must be reported on in terms of progress. |
| 6 | Submit invoices to all Members | 2024/09/27 | Secretary | Invoices with affiliation and outstanding payments must be send to Members, allowing Members to make payments in full within a 20 day period (special arrangement in view of the Congress date) |
| 7 | Return Affiliation Forms with all the required documents | 2024/09/28 | Members | Affiliation information is critical for Membership status. |
| 8 | Submit the first Membership Status Report | 2024/09/29 | Secretary | For transparency reasons, each Member needs to know if they are in Good Standing or not, to be able to remediate any deviations. |
| 9 | Send reminder to all Member to send proposals / motions in relation with the special mandate agenda item of the Congress with due date being 10th of October 2024 | 2024/09/30 | Secretary | Enable submission of documents |
| 10 | Confirm nominations with the nominated candidates | 2024/09/30 | Electoral Body | Ensuring that all nominated candidates accept their nominations |
| 11 | Submit nomination report to the Secretary | 2024/10/03 | Electoral Body | Conclussion of the nomination process. |
| 12 | Submit the second Membership Status Report | 2024/10/06 | Secretary | For transparency reasons, each Member needs to know if they are in Good Standing or not, to be able to remediate any deviations. |
| 13 | Send reminder to all Member to send proposals / motions in relation with the special mandate agenda item of the Congress with due date being 10th of October 2024 | 2024/10/07 | Secretary | Enable submission of documents |
| 14 | Closing date for the submission of proposals / motions from Members | 2024/10/10 | Members | Submission of documents to be discussed at the Congress |
| 15 | Ratify the Nomination Report and proposals / motions from the Members | 2024/10/12 | EXCO | Ownership of the nomination report and Congress documents |
| 16 | Submission of Congress documents, including the Nomination Report to all Members. With these document, provide guidance to Members that should there be any query or counter proposal based on the submitted documents, such must be further submitted to the association by 19th October 2024. | 2024/10/13 | Secretary | Congress documents to be submitted 14 days before Congress |
| 17 | Submit the third Membership Status Report | 2024/10/13 | Secretary | For transparency reasons, each Member needs to know if they are in Good Standing or not, to be able to remediate any deviations. |
| 18 | Send reminder to all Member to send proposals / the credentials with due date being 19th of October 2024 | 2024/10/13 | Secretary | Credentials to be submitted 7 days prior the Congress. |
| 19 | Submit any queries and / or counter proposals to be entertained at the Congress based on the submitted documents | 2024/10/19 | Members | To provide space to discuss queries and / or counter proposals |
| 20 | Submit credentials | 2024/10/19 | Members | RSVP for the Congress |
| 21 | Send the Credentials report to Members | 2024/10/21 | Secretary | To provide for transparency on the credentials |
| 22 | Send Packaged queries / counter proposals to Members | 2024/10/21 | Secretary | Proivide for additional discussion points on the communicated agenda items. |
| 23 | Hold the Congress | 2024/10/26 | All | Finalisation |
TRFA is comforted by the fact that some of the GALFA Members have already started lobbying, and have preferred candidates. This is good because it means that there are people willing to serve. The region is on standby to provide the required induction to the new EXCO.
It’s all systems go, and all the best.
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