RFQ26/001 | REQUEST FOR QUOTE SPECIFICATIONS

The Tshwane Regional Football Association hereby requests quotes for the provision of catering services to the TRFA Administrative Workshop that will take place on the 31st of January 2026 at the Gauteng Sports North Corridor Auditorium from 9:00 to 17:00.

The catering service must cover 80 people.

The catering service must include the following meals:

1. 500 ml of water per attendee, with at most 3 bottles per attendee.
2. Breakfast meal made up of sandwiches PLUS scones, or a similar combination, with 1x 330 ml, 440 ml, or 500 ml canned or bottled soft drink and/or fruit juice per attendee.
3. Lunch is made up of warm plates with pap/rice/samp, at least three vegetables, and one portion of meat (such as, or equivalent to, a thigh, leg, lamb chop, or T-bone steak, or equivalent) with accompanying gravy, with 1x 330 ml or 440 ml canned or bottled soft drinks and/or fruit juice per attendee.
4. Serving on ceramic plates or of better quality.
5. Serviette with each service (breakfast and lunch)
6. Breakfast to be packed and ready for service by 11:00
7. Lunch to be packed and ready for serving by 13:00

As part of the procurement process, suppliers must acknowledge and agree with the following terms and conditions. Should there be any condition that the supplier disagrees with, they must not participate in the procurement exercise. Participation will indicate that the supplier agrees with all terms of the procurement exercise.

• The supplier is a registered entity. Attach the registration certificate.
• The supplier is compliant with the country’s tax laws. Attach a copy of the Tax Clearance Certificate not older than six months.
• The supplier understands and agrees that 50% of the service price will be paid upfront, with the remaining 50% due after the service.
• The supplier understands and agrees that invoices are paid within 30 days of submission and that there are no immediate clearance payments.
• The supplier notes and agrees that payments will be made only to the business account and that proof of account will be requested once appointed.
• Only quotes submitted in accordance with the RFQ requirements will be considered for evaluation. Late submissions will be rejected.

Use the requirements specifications above to provide a technical response detailing the services and variations, including pictures where necessary, and outlining how compliance with the requirements will be ensured (technical proposal).

Use the requirements specifications above and a business quote template to provide a quote, along with the company registration and tax clearance certification. All prices must exclude VAT.

To respond to this RFQ, submit your responses through the following link:

https://forms.gle/U4J1rdFP8Smb6uAw7

Response closure is on the 16^th of January 2026 at exactly 12:00. Late submissions will not be accepted.

Report any corruption at ethics@tshwanerfa.org.za.

For any other thing, contact us at info@tshwanerfa.org.za

END